Fill out the following information to submit an ESC booking inquiry!

Please complete all required fields & all relevant details when completing the form. Incomplete requests will not be processed.
 

General Information:

• All applications MUST be submitted AT LEAST 3 WEEKS before the event start date, application will be voided otherwise.
• For special or critical circumstances please contact the bookings director and/or the VP of Administration directly.
• See here for ESC's Regulations.

Information on Alcoholic Events:

To have an alcoholic event at the ESC for an upcoming academic session you MUST notify the VP of Administration and Student Life before July 31st.

• EX: if you want to have an alcoholic event on April 10th 2024, you must reach out to the VP of Administration and Student Life before July 31st 2023.

Information on Non-Alcoholic Parties:

• Please contact the VP of Administration and Student Life at least 8 weeks in advance.
• A SERP form will need to be completed.

Information on Events with Food Being Served:

• You may need to get a food permit, see the VCH page.
• For ease of application and regulations we recommend pre-cooked protein to be cooked at your event.

You can find the executives contact info here. You can also contact the executives through voice@ubcengineers.ca.

NOTE: This page does not show a confirmation, but you will receive an email from bookings@ubcengineers.ca. Please check your spam folder before resubmitting this form.

Company/Club Information

Event Contact Information

Event Information